Office Supervisor By A Reputable Company

Reporting: The Office Supervisor shall report directly to the Managing Director

Essential Job Functions:

• Coordinating office activities to ensure the day-to-day running of business operation.
• Planning, coordinating and overseeing office services and related office activities.
• Supervising the efficient use of company resources/supplies and maintenance of company equipment.
• Performing administrative support functions such as preparing reports, and drafting correspondences.
• Collaborating with Human Resources on employee relations issues.
• Supervising and coordinate activities of the office staff, including work assignments, lunches and scheduling.
• Ensuring adherence to quality standards.
• Providing training to junior staff as needed.
• Demonstrating the ability to be flexible, well organized and function under stressful situations.
• Developing effective working relationships with staff and stakeholders.
• Maintaining a pleasant and secure working environment.
• Acting as a link with other departments.
• Complying with all Aquatec policies.
• Coordinating and maintaining supplies for office lunch for employees.
• Ordering stationery and taking stock of items used by the company.
• Monitoring the maintenance of company vehicles, and calling for repairs when necessary.
• Ensuring that staff comply with company policy.
• Ordering office supplies and furniture as per approved budget.
• Coordinating all logistics functions related to diving jobs (mobilization) such as forklift and truck hire.
• Overseeing and managing works of junior employees.

Qualification and Requirements

• A Bachelor’s degree in Business Administration or business-related field, but not required if candidate has more than five (5) years of proven excellence in Office experience with at least four (4) years of lead experience.
• Minimum five (5) years of Administrative experience

Language Requirement: Professional command on the English Language is a minimum requirement.

Functional Competencies:

• Problem analysis and problem-solving skills.
• Attention to details and accuracy.
• Strong communication skills, both written and verbal, and interpersonal skills.
• Excellent organizational and time management skills, with an ability to prioritize important projects.
• Demonstrated leadership skills
• Enjoy working with people.
• High level of confidentiality and ethical conduct.
• Strong administration skills.

Additional Information:

The candidate must have strong knowledge of administrative practices and procedure and data management methods.

Salary Range: GH¢2,030.00 to GH¢3,045.00

Location: Tema

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