Responsible for coordinating the workflow of the office and supervising daily activities; Serving as a link between subordinates and senior management; Ensuring efficient utilization of available resources.
Minimum Qualification: Degree
Experience Level: Senior level
Experience Length: 5 years
Reporting: The Office Supervisor shall report directly to the Managing Director
Essential Job Functions:
Coordinating office activities to ensure the day-to-day running of business operation.
Planning, coordinating and overseeing office services and related office activities.
Supervising the efficient use of company resources/supplies and maintenance of company equipment.
Performing administrative support functions such as preparing reports, and drafting correspondences.
Collaborating with Human Resources on employee relations issues.
Supervising and coordinate activities of the office staff, including work assignments, lunches and scheduling.
Ensuring adherence to quality standards.
Providing training to junior staff as needed.
Demonstrating the ability to be flexible, well organized and function under stressful situations.
Developing effective working relationships with staff and stakeholders.
Maintaining a pleasant and secure working environment.
Acting as a link with other departments.
Complying with all Aquatec policies.
Coordinating and maintaining supplies for office lunch for employees.
Ordering stationery and taking stock of items used by the company.
Monitoring the maintenance of company vehicles, and calling for repairs when necessary.
Ensuring that staff comply with company policy.
Ordering office supplies and furniture as per approved budget.
Coordinating all logistics functions related to diving jobs (mobilization) such as forklift and truck hire.
Overseeing and managing works of junior employees.
A Bachelor’s degree in Business Administration or business-related field, but not required if candidate has more than five (5) years of proven excellence in Office experience with at least four (4) years of lead experience.
Minimum five (5) years of Administrative experience
Language Requirement: Professional command on the English Language is a minimum requirement.